For many businesses, the meeting is room is where a lot of accomplishments are made. Whether you are banding with the team to brainstorm productive strategies or meeting potential clients, the meeting room helps make everything happen. Having a cleaned, well-maintained presentation of your meeting room is an essential asset for any company climbing ladders. You want to make prospective clients or corporate leaders, potential investors and other visitors to be comfortable in their surroundings. Being that the meeting room is an important area of your commercial space, there are many ways it can let you down. Today, we at Baker Sandoval Cleaning would like to share some tips to prepare the meeting for your visitors.

Meeting Preparation Checklist for Client Visits

1) Organize and remove clutter. The meeting room isn’t in a secluded area away from the team and the daily work that is getting done. Your business’s office should maintain an organized and clutter free route throughout the building, but definitely to the meeting room. Your guests note the order your business is in and seeing messy and chaotic desks and other work areas can be a turnoff. Ensure the surfaces are clutter free and wiped down, everyone’s desk is manageable and organized and the floors are routinely vacuumed to avoid the dirt and debris buildup.
2) Don’t neglect details. Having a fresh, welcoming feeling for your visitors can help everyone maintain a professional front but with a homey-like atmosphere. A bowl of snacks, a fresh pot of coffee brewing with all the amenities, and cold water readily available to the meeting attendees is a wonderful way to make people feel welcomed. A touch of fresh flowers, a clean whiteboard, and other additives of your personal touches can contribute to the visitors feeling comfortable.
3) Meeting room in pristine condition. Meetings are designed to be productive sessions where a group works together. Unfortunately, we have all been to a meeting where it lasts too long, and people lose interest and their attention gets lost to the point at hand. During these times when your visitors zone out, they have time to scrutinize the room they are stuck in. Ensuring you have an immaculate meeting room will help get their attention back and also impress their view point on your and the business. Cords should be neatly concealed, all the glass smudge and dust free, ensure the nooks and crannies are dust free and the room is cleaned.
4) Refresh the air. There are quite a few modern offices that are open-plan with the exception of having the meeting room closed off. As a result, the meeting room can quickly feel stuffy with the lack of ventilation. Refresh the rooms air with your preferred plug-in, aerosol, or other products to get rid of any unpleasant smells. If the window can open, consider opening it an hour or so before the meeting to help freshen the stagnant air. Additionally, ban any food consumption that can add uninviting smells to the space.

Janitorial Office Cleaning & More in Longmont, Brighton, Dacono, Erie, Lafayette, Louisville, Superior, Eldorado Springs, Fort Lupton, Hygiene & Boulder Colorado

Having Baker Sandoval Cleaning servicing your office will help you maintain a clean and organized meeting room and general office space. Clean bathrooms, reception area, break room, and other areas is just as important. Call us today discuss your office cleaning needs.